Privacy Policy

Last Updated: February 12, 2026

1. Introduction

Motor Rodeo ("we," "us," or "our") operates this website to facilitate motorcycle rodeo and gymkhana events, training, and community engagement. We are committed to protecting your privacy and handling your personal information responsibly.

2. Information We Collect

2.1 Account Information

When you register for an account, we collect:

• Email address (required)
• First name and last name (optional)
• Nickname (optional, for public display)
• Password (encrypted and stored securely)

2.2 Event Registration Information

When you register for events, we collect:

• Motorcycle details (make, model)
• Rider classification and experience level
• Agency/organization affiliation (if applicable)
• Team information (if participating in team events)

2.3 Community Group and Training Provider Information

When you create or manage a community group or training provider, we collect:

• Organization name and description
• Physical address (street, city, state, postal code)
• Contact information (email, phone number)
• Website and social media links (Instagram, Facebook, YouTube, Twitter/X)
• Google Maps location link
• Organization type (community practice group, professional training provider, or government training provider)
• Logo/image path
• Geographic coordinates (cached for map display)

2.4 Automatically Collected Information

• Session Cookies: We use essential session cookies to maintain your login state
• IP Address: Collected temporarily for CAPTCHA verification and security purposes
• Browser Information: Collected by Cloudflare Turnstile for bot detection

3. How We Use Your Information

We use your information to:

• Create and manage your account
• Process event registrations and manage event logistics
• Send account verification and event-related emails
• Display results, rankings, and team standings
• Prevent spam and abuse through CAPTCHA verification
• Communicate important updates about events and services
• Display community groups and training providers in our public directory
• Show group locations on interactive maps

4. Third-Party Services

4.1 Cloudflare Turnstile

We use Cloudflare Turnstile for CAPTCHA verification during registration. Turnstile processes your browser information and IP address to verify you're human. Turnstile does not use tracking cookies and is GDPR-compliant. Learn more at Cloudflare's Privacy Policy.

4.2 Email Service

We use email services to send account verification and event notifications. Your email address is transmitted securely to these services for delivery purposes only.

4.3 AWS Lightsail Hosting

Our website is hosted on Amazon Web Services (AWS) Lightsail in the US-East region. AWS maintains industry-standard security and privacy practices.

5. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share information:

• Publicly: Your nickname, results, and rankings are visible to other users and event participants
• Community Directory: Community group and training provider information is publicly displayed in our directory and on maps
• With Event Organizers: When you register for events, organizers receive your registration details
• As Required by Law: When necessary to comply with legal obligations

6. Data Security

We implement appropriate technical and organizational measures to protect your data:

• Passwords are hashed using industry-standard encryption
• Secure HTTPS connections for all data transmission
• Regular security updates and monitoring
• Database access restricted to authorized personnel only

7. Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update your account information through your profile page
• Deletion: Request deletion of your account and associated data
• Opt-Out: Unsubscribe from non-essential email communications
• Data Portability: Request your data in a portable format

To exercise these rights, contact us at admin@motor-rodeo.com

8. Data Retention

We retain your personal information for as long as your account is active. Event registration data and results are retained indefinitely for historical records unless you request deletion. You may request account deletion at any time.

9. Children's Privacy

Our services are not intended for users under 18 years of age. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately.

10. International Users

Our services are hosted in the United States. If you access our site from outside the US, your information will be transferred to and processed in the US. By using our services, you consent to this transfer.

11. Cookies

We use only essential session cookies required for website functionality:

• Session Cookie: Required to maintain your login state. This cookie expires when you close your browser or log out.

We do not use tracking, analytics, or advertising cookies.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will notify users of significant changes via email or prominent notice on our website. Your continued use of our services after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

Email: admin@motor-rodeo.com
Website: Contact Page